Office Assistant

Summary:

PIB Law is looking for a friendly, service-oriented person with a passion for excellence and an interest in the legal field.  The Office Assistant is a vital member of the administrative team, providing essential support for general office functions, while ensuring the smooth day-to-day operation of the Firm.  The ideal candidate is highly organized, detail-oriented, reliable, and capable of handling confidential information with discretion.  This is a temp-to-perm position.

Essential Duties and Responsibilities:

Core duties and responsibilities, among others, include the following:

• Assist Firm departments with various tasks/projects, as needed;
• Assist with keeping the mail room, supply closet, kitchen, and common office spaces neat and orderly;
• Assist administrative staff and paralegals with document assembly, filing projects, copy jobs and archival tasks, as directed;
• Act as back up for post office and parcel delivery service drop off and pick up;
• Adhere to all safety procedures;
• Perform facility and general maintenance service;
• Assist with setting up and breaking down meeting rooms for internal meetings, client visits and depositions;
• Assist with the delivery and set-up of catering needs for meetings; and
• Perform other tasks, as assigned in support of the administrative team.

SKILLS, KNOWLEDGE & ABILITIES:

• High school diploma or equivalent (GED);
• Prior law firm or professional services firm related experience preferred but not required;
• Ability to handle sensitive and confidential information with the utmost discretion and professionalism;
• Ability to effectively work individually with little supervision and in a team environment;
• Professional appearance and demeanor;
• Excellent communication skills, both verbal and written;
• Basic proficiency with Microsoft Office Suite;
• Competency in performing multiple functional tasks;
• Ability to adhere to strict deadlines and manage conflicting priorities;
• Ability to stand, walk, lift, and carry boxes up to 30 lbs., occasionally;
• Willingness and ability to cross-train for other job functions; and
• Reliable and punctual work ethic.

Supervisory Responsibilities:  

There are no supervisory responsibilities.

If you are interested in applying for this position, please submit a current resume and a cover letter including salary requirements to careers@piblaw.com.

Job Title: Office Assistant

Reports to: Director of Administration

Location: Somerset, NJ

FLSA: Hourly/Non-exempt

Position Type: Temp-to-Perm

Hourly Range: $18.00 - $21.00 per hour

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

It is Parker Ibrahim & Berg’s policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, religion, color, national origin, ancestry, age, sex, sexual orientation, gender identity and expression, disability, genetic information, atypical hereditary cellular or blood trait, marital status, civil union status, domestic partnership status, military service, veteran status, or any other category protected by law.