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Accounts Payable Clerk


This position is primarily responsible for partnering with the firm’s executive management team, as part of the Accounting Department by completing payments and controlling expenses by receiving, processing, verifying and reconciling invoices.


  • Reconcile processed work by verifying entries and comparing system reports to balances;
  • Charge expenses to accounts and client account codes by analyzing invoice/expense reports and record entries with correct codes, conforming to standard procedures into the system;
  • Enter and upload invoices into system
  • Pay vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments
  • Pay employees by managing and verifying all expense reports, ensuring their compliance with company policies
  • Prepare and process weekly payments, which include wires, checks, credit cards and Automated Clearing House (ACH)
  • Maintain accounting ledgers by verifying and posting account transactions
  • Verify vendor accounts by reconciling monthly statements, research and resolve invoice discrepancies
  • Correspond with vendors and respond to inquiries
  • Maintain historical records by filing documents
  • Assist in Month-end and Year-end close
  • Record, maintain and track records for all fixed assets
  • Disburse petty cash by recording entry and verifying documentation
  • Protect organization's value by keeping information confidential
  • Annually prepare and submit Vendor 1099-Miscellaneous forms
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
  • Perform other general accounting projects and tasks as assigned
  • Accomplish accounting and organization mission by completing related results as needed


  • Excellent verbal and written communication skills
  • Detail oriented, professional attitude, reliable
  • Strong problem solving skills, documentation skills, organization skills, prioritization skills, data analysis and multi-tasking skills
  • Knowledge of accounts payable
  • Proficient in data entry and management
  • Organization and prioritization skills
  • Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness
  • General understanding of principles of finance, bookkeeping, and accounting

Supervisory Responsibilities:  

  • There are no supervisory responsibilities

Education and/or Experience:                                     

  • Bachelor's degree (B. A.) in Accounting, Finance, or related field of study
  • Minimum of 2-5 years’ experience in the field or in a related field


  • Must be proficient in MS Office programs
  • Knowledge of relevant accounting programs and software
  • Advanced Excel skills

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